Original business event templates from InviApp. Replace bracketed fields before sending.


First reminder for people who have not replied

Subject: Will you join us for [Event] on [date]?

Hi [First name],

A quick reminder about [Event] on [date], from [start time] to [end time], at [venue].

We will be discussing [specific topic or purpose], with [relevant speaker or session]. Please let us know whether you can attend by [deadline and time zone]: [personal RSVP link].

The event page includes the programme and practical details. If you cannot attend, selecting no through the link also helps us finalise the arrangements.

Questions: [organiser and contact].

[Sender name and team]

Use this when the invitation may have been overlooked. Keep the tone neutral. The recipient may have a legitimate scheduling conflict, and a decline is still useful information.

Final reminder before the response deadline

Subject: RSVP by [deadline] for [Event]

Hi [First name],

We are finalising arrangements for [Event] on [date]. Please confirm whether you can attend by [deadline, time and time zone]: [personal RSVP link].

Your response helps us confirm [catering, room layout or transport]. The programme and venue information are on the event page.

If you need help responding, contact [organiser]. After the deadline, please contact us directly about any changes so we can check availability.

Thank you,
[Sender name]

Name the real operational reason for the deadline. Avoid manufactured urgency, unsupported claims that places are disappearing, or a threat to exclude people when that is not the event policy.

Follow up on a maybe response

Subject: Can you confirm your plans for [Event]?

Hi [First name],

You previously marked [Event] on [date] as maybe. We now need to confirm the final numbers for [practical reason].

Please update your answer to yes or no by [deadline]: [personal RSVP link]. If your plans are still uncertain, contact [organiser] so we can explain the available options.

[Sender name]

This message acknowledges the earlier response. It is more accurate than telling the recipient they have not replied at all. Check how your platform treats maybe statuses before relying on an automated non-responder reminder.

Arrival reminder for confirmed attendees

Subject: Your arrival details for [Event] on [date]

Hi [First name],

We look forward to seeing you at [Event] on [date].

Arrival: [time and time zone].
Programme starts: [time].
Venue: [name, full address, entrance and room].
Event details and current agenda: [event page link].

Please [bring identification, use the named entrance or follow another genuine requirement]. For support on the day, contact [organiser and phone or email].

If your plans have changed, [explain the actual cancellation or change route]. Letting us know helps us keep the attendee list accurate.

[Sender name]

Keep essential arrival details in the message itself. A link is useful, but someone standing outside the venue should not have to navigate several pages to find the entrance.

Short SMS reminder

[Company]: Please RSVP for [Event], [date], by [deadline]: [personal link]. Questions: [contact].

For an arrival message, replace the RSVP request with the arrival time and location. Check the final message length after inserting names and links. Long URLs and nonstandard characters can affect how the message is divided and charged; verify the actual delivery and pricing behaviour with your provider.

Use channels approved for the event and your audience. Do not assume that an operational invitation gives permission for unrelated promotional messages.